Hearing Examiner


Local governments in Washington State have the option of hiring or contracting with a hearing examiner to conduct required quasi-judicial hearings, usually in place of local bodies such as the planning commission, the board of adjustment, the board of county commissioners, or the city council. A hearing examiner is an appointive officer who acts in a manner similar to a judge and typically is an attorney. The basic purpose of having a hearing examiner conduct these hearings is to have a professionally-trained individual make objective quasi-judicial decisions that are supported by an adequate record and that are free from political influences. Using a hearing examiner system allows local legislative and advisory bodies that might otherwise conduct these hearings to better concentrate on policy-making, and it can reduce local government liability exposure. The City of Edmonds utilizes the hearing examiner system for certain land use decisions, such as formal subdivisions, variances, and conditional use permits as well as appeals and various other decisions.

The purpose of a public hearing is for interested people to provide the Hearing Examiner with information and testimony on the subject for which the hearing was convened. Notification of the hearing is published in the Herald, as well as being posted at the project site and at certain official public notice locations. The public hearing is normally an official "on-the-record" hearing which allows the Hearing Examiner to obtain data that will be considered in his/her deliberations following the close of the hearing. The Hearing Examiner may act as either the decision maker on a project application or appeal, or act in an advisory role to the City Council, depending on the particular issue being considered.

After the meeting, the Hearing Examiner reviews all pertinent data, letters, and testimony from the hearing and issues a written decision. The decision is mailed to all parties of record, which includes anyone who has submitted written comments during the comment period or who testifies during the public hearing.

How to Participate in a Public Hearing

Hearings are typically held on the second and fourth Thursday of each month at 3:00 pm in the Council Chambers of the Public Safety Complex at 250 5th Ave. N. Meeting dates and locations are subject to change. You are welcome to contact the Planning Division at (425) 771-0220 or check the meeting calendar in order to verify the schedule.

All hearings are open for the public to attend; however, comment at some hearings is limited to only parties of record. You may contact the Planning Division prior to the hearing if you have any questions on whether or not you will be able to participate in the hearing. For projects that are open to public comment, you may submit written comments prior to the hearing if you are unable to attend the hearing or if you do not wish to provide verbal comments during the hearing. Please contact the Planning Division for deadlines for written comment related to the proposal you are interested in.

If you wish to provide verbal comments during a hearing that is open for public comment, please write your contact information (name and mailing address) on the sign-in sheet applicable to the project you wish to comment on. The reason your mailing address is necessary is because all those who provide verbal comment during a public hearing will become parties of record to the decision, and a copy of the decision will be mailed to you. All comments made during the hearing must be made at the podium. When the Hearing Examiner opens the public comment portion of the hearing, proceed to the podium and clearly speak into the microphone so that your comments become part of the taped record. In order for all participants to have an opportunity to speak, the Hearing Examiner may limit the amount of time permitted each speaker. The public hearing may be continued to another date to take additional testimony if the existing available time is not sufficient.

Complex information, including such items as maps, photographs, charts, or detailed or lengthy written testimony, should be put in writing with copies provided to the Hearing Examiner for insertion into the record.

Parking and meeting rooms are accessible for persons with disabilities. Please contact the Planning Division via email at [email protected] or by phone at (425) 771-0220 with 24 hours advance notice for special accommodations.

THE Information

City of Edmond Logo

Meeting Schedule

The Hearing Examiner is scheduled to meet on the second and fourth Thursday of each month at 3 p.m. in the Brackett Room, 3rd Floor of City Hall, 121 5th Ave. N. Hybrid meeting options are now available in-person and via Zoom. (Meetings are subject to change – please check the meeting calendar.)

Hearing Examiner:

Phil Olbrechts

Planning Division

[email protected]