Position Analysis Questionnaire

This form is designed to assist you in describing your position. You are asked to fill out this form because you know the duties and responsibilities of your position better than anyone else. If a question does not apply to your position, please write "Not Applicable" or "N/A" for that item. Thank you for your cooperation.

NOTE: It is the position that is being studied, not the employee.

Employee's Name

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Employee's Job Title

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Department:

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Work Phone Number:

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Supervisor's Name & Title:

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Department Director:

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A. POSITION'S PURPOSE: State briefly, in 3 to 5 sentences, the main purpose or function of your position. What do you believe is the major purpose of your job? This may be easier to complete after you have filled out Section B of this form.



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NOTE: If your position requires the performance of two or more entirely different occupational assignments (such as Programmer / Finance Analyst), please answer Question A on both occupations. Add additional pages if required.


B. WORK ACTIVITIES LIST: THIS SECTION IS VERY IMPORTANT TO UNDERSTANDING YOUR JOB DUTIES. Please describe, in detail, the major elements of what you do on your job. List only the major functions, separately, in order of importance. Provide a detailed description of each duty so someone not familiar with your job can understand what you do. We do not need to know HOW your department operates, but rather, WHAT it is YOU “do”. Please use action words such as prepares, calculates, operates, etc. to start off each statement. Indicate the approximate percentage of total working time you spend on each major work activity. You may use any time period that is convenient, such as daily, weekly, monthly, or yearly but be consistent (all weekly, all monthly, etc.). Percentages should total 100%.

1. % of Time

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   Function / Duty / Task

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2. % of Time

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   Function / Duty / Task

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C. KNOWLEDGE, SKILLS AND INFORMATION SOURCES: This section helps us to understand the minimum levels and type of knowledge and skills needed to effectively perform the functions of this job.

What knowledge and skills are required to perform your job? Examples: typing, supervisory skills, project management skills, etc.



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What information sources are required for you to do your job? Examples: internet, manufacturer equipment manuals, building codes, repair manuals, etc.



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D. EDUCATION, TRAINING, AND EXPERIENCE

Please indicate your educational level and the MINIMUM educational level required for your job:

You Have:







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You Need:







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Please identify the field of study or coursework for the educational degree you indicated is necessary in the “You Need” section above. Include any vocational training or special training programs that would substitute for the above education/training. Examples: AA/AS in Accounting, BA/BS in Journalism, etc.



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Please indicate the number of years and type of prior job experience that is essential before an average person could perform your job successfully?

Example: 2 years of strategic planning work and 6 months supervisory experience.



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