Benefits

Employee Benefits

  • Medical, dental, vision, life, survivor and long-term disability insurance plans.
  • Paid vacation and sick leave, provided on an accrual basis.
  • Paid holidays
  • Five retirement savings programs available:
    • Mandatory participation in the State of Washington Department of Retirement System (PERS or LEOFF).
    • MEBT retirement savings plan with a city-matched contribution in lieu of Social Security participation.
    • Three optional 457 deferred compensation plans allowing tax-deferred savings into prominent mutual fund investment options.
  • Tuition reimbursement program.
  • Medical and transit flexible spending account programs.
  • Opportunities for flexible work schedules.
  • Smoke-free, drug-free workplace.
  • Ride Share Program.

Employee Benefit Summaries

Depending upon the terms of employment within the City, differing benefits will be available to the employee.  For example, an elected City council member will have differnet benefits available to them than a teamsters union member.  Below are one page summaries of the differing groups, click on the link to view a summary of the benefits.

2015 Summary of Benefits and 2014 Summary of Benefits are available for each group at this time.

2015 2014

Vacation

from City of Edmonds Personnel Policies

8.2    VACATION    
Employees will be provided annual vacation in accordance with their collective bargaining agreement or City ordinance. Non Represented employees receive annual vacation in accordance with the Edmonds City Code Chapter 2.35. In appropriate situations for recruitment purposes, the Mayor, with approval of the City Council, may authorize placement of a newly hired employee at a level on the vacation and/or sick-leave accrual charts consistent with his/her prior experience.


All new employees must satisfactorily complete their orientation period to be entitled to the accrual and use of vacation leave. Employees may only use accrued vacation; vacation credit cannot be advanced to an employee. Regular part-time employees will receive vacation on a pro-rata basis. Hourly employees are not eligible for any vacation benefits. Employees do not accrue vacation benefits during a leave without pay.

Each department is responsible for scheduling its employees' vacations with the least disruption of department operations whenever possible. Leave requests shall be submitted at least two weeks prior to taking vacation leave or as otherwise stated in the applicable collective bargaining agreement. Vacation schedules for union employees shall be submitted to their department directors for approval and in compliance with the applicable collective bargaining agreement.

The maximum number of vacation hours which may be accrued is two years at the current accrual rate, unless otherwise stated in a collective bargaining agreement. After reaching the maximum amount, the employee will not accrue any additional vacation, until leave is used. Any exceptions to extend vacation accruals due to extenuating circumstances must be approved by the Mayor. Employees will be paid for unused vacation time upon termination of employment.

Sick Leave

from City of Edmonds Personnel Policies

8.3     SICK LEAVE   All full-time regular employees, except LEOFF I employees, accrue sick leave benefits at the rate of eight (8) hours for each calendar month of continuous employment, unless otherwise specified in their labor agreement. Regular part-time employees may accrue sick leave benefits on a pro-rata basis according to hours worked. Hourly employees do not earn sick leave benefits. The maximum accrual, unless otherwise specified in a labor agreement, is 1000 hours. Non Represented employees may annually convert accrued sick leave in excess of 800 hours to a cash payment at the rate of three hours of sick leave to one hour of compensation at the employee’s current rate of pay, up to a maximum of $1000 per year.

Employees do not accrue sick leave benefits during a leave without pay. Sick leave cannot be advanced; only accrued sick leave can be used.

Allowable uses of sick leave cover those situations in which an employee is absent from work (including reasons as defined under state and federally approved leaves) due to:

  • Employee's own health condition (illness, injury, physical or mental disability, including disability due to pregnancy or childbirth);
  • The need to care for an ill family member in accordance with the Family Care policy below.
  • Medical or dental appointments for the employee or dependent child, provided that the employee must make a reasonable effort to schedule such appointments at times which have the least interference with the work day;
  • Exposure to a contagious disease where on-the-job presence of the employee would jeopardize the health of others;
  • Use of a prescription drug, which impairs job performance or safety;
  • Additional leave (maximum 3 days) beyond bereavement leave for a death in the immediate family to be authorized by the Department Head.


A doctor's certificate may be required when an employee is absent for a period in excess of three (3) days, or at any other occasion the Department Director deems appropriate. The City may require a physician’s certification of the existence of a serious health condition or emergency condition affecting the employee or immediate family member in accordance with state and federal law. The City may also request the opinion of a second doctor at the City's expense to determine whether the employee suffers from a serious health care condition which impairs his/her ability to perform the essential functions of his or her job or return to work after an absence of two (2) weeks. Employees who are habitually absent due to illness or disability may be terminated if their disability cannot be reasonably accommodated and/or when the employee's absenteeism prevents the orderly and efficient provision of services to the citizens of the City. Employees who use all their accumulated sick leave and require more time off work due to illness or injury may, with their department head's prior approval, request a leave without pay. (See Leave Without Pay Policy.) Employees will be paid for any unused sick leave upon leaving City service in accordance with City Ordinance or the applicable collective bargaining agreement.


FSA

Health Care Flexible Spending Arrangement
The Health Care Flexible Spending Arrangement (FSA) enables employees to set aside pre-tax dollars out of their paycheck to pay for eligible health care expenses. 

Day Care Flexible Spending Arrangement
The Day Care Flexible Spending Arrangement (FSA) allows employees to pay for work related day care costs with tax-free dollars.

Premium Conversion
The Premium Conversion benefit allows the employee portion of insurance premiums to be deducted from their pay check pre-tax and then paid to the carriers.

Related Forms:
FSA Enrollment Form
FSA Enrollment Kit - Flexi-Card
FSA Claim Form

Flexi-Pass - Transportation
The Flexi-Pass is Flex-Plan Services’ new and improved commuter benefits platform. The online ordering platform offers users a flexible, tax-free approach to commuter benefits. If you currently have work related public transportation or parking expenses, this program is for you!

More information on Flexi-Pass

Flexi-Pass Sign-Up Instructions

AFLAC

aflac_1
AFLAC
 
Deborah Wallace  This email address is being protected from spambots. You need JavaScript enabled to view it.  
425-776-9601


AFLAC offers City of Edmonds the following types of voluntary, self paid insurance:

Short-Term Disability
Accident
Hospital Advantage
Cancer Care
Intensive Care
Lump Sum Critical Illness
Dental Essentials
Term Life

For information about these call the AFLAC rep listed above.

Deferred Compensation

Washington State Deferred Compensation Program
Contact: Jim Mendoza, Account Rep. This email address is being protected from spambots. You need JavaScript enabled to view it. 800-423-1524

Nationwide Retirement Solutions 
Contact Mike Ferguson, This email address is being protected from spambots. You need JavaScript enabled to view it. 877-677-3678

ICMA
Contact: Corey Wiggins, This email address is being protected from spambots. You need JavaScript enabled to view it. 800-620-6067

Retirement

PERS 2 and PERS 3 Plan information from Washington State Department of Retirement Systems

MEBT

View the NEW online version of your M.E.B.T. account at www.mebt.org

Who to Call
The following city staff are available to assist with any questions you might have with regards to your MEBT account.  

Al Compaan, MEBT Chair 
Mary Ann Hardie, HR Manager
Yvonne Chan, HR Analyst


Summary Plan Description Long Term Disability Insurance
Life Insurance  

Investment Performance Reports, Audited Financial Statements, MEBT Meeting Agendas and Minutes can all be found by logging on to www.MEBT.org.

Medicare

Medicare is the federal health insurance program for people who are 65 or older, certain younger people with disabilities, and people with End-Stage Renal Disease (permanent kidney failure requiring dialysis or a transplant, sometimes called ESRD).

For information on Medicare please follow this link:  Medicare Information

EAP

Employee Assistance Program (EAP)

EAP Brochure/Information

 

Human Resource Contact

Contact Information: Please contact the Human Resources Department

Phone: 425-771-0258
Fax:   425-275-4806
Job Line: 425-771-0243
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