Benefits

Benefits

Employee Benefits

Depending upon the terms of employment within the City, differing benefits will be available to the employee.  For example, an elected City Council member will have different benefits available to them than a teamsters union member.  Below are descriptions of the benefits.  (Click to view a  summary of benefits  for the different groups: City Council, General Hourly Employees, Non Represented Employees, Police (commissioned), Law Support (non-commissioned), SEIU & Teamsters Unions)

City Employee Benefits

  • Medical, dental, vision, life, accident, survivor and long-term disability insurance plans.
  • Paid vacation and sick leave, provided on an accrual basis.
  • Paid holidays
  • Five retirement savings programs available:
    • Mandatory participation in the State of Washington Department of Retirement System (PERS or LEOFF).
    • MEBT retirement savings plan with a city-matched contribution in lieu of Social Security participation.
    • Three optional 457 deferred compensation plans allowing tax-deferred savings into prominent mutual fund investment options.
  • Tuition reimbursement program.
  • Medical and transit flexible spending account programs.
  • Opportunities for flexible work schedules.
  • Smoke-free, drug-free workplace.
  • Ride Share Program.

Employee Benefit Summaries

Depending upon the terms of employment within the City, differing benefits will be available to the employee.  For example, an elected City council member will have differnet benefits available to them than a teamsters union member.  Below are two-page summaries of the differing groups, click on the link to view a summary of the benefits.

2017 Summary of Benefits and 2016 Summary of Benefits are available for each group at this time.

2017 2016

Retirement Information

The following links are included here to offer information on retirement questions you may have. 

 

Department of Retirement Services Website

Social Security Website
- Windfall Elimination Provision
- Government Pension Offset
- Retirement Planner: Other Things to Consider

Group Life & Accident Insurance

Group Life & Accident Insurance

The City of Edmonds offers Life Insurance and Accident Insurance options to employees in addition to what is provided through MEBT. Available coverage is dependent on employee class and eligibility*. Employees receive a basic benefit for themselves, an eligible spouse or domestic partner and any children. Buy up options are available at a cost to the employee but are subject to policy limitations. See the following plan documents for further details.
 

*No employee will be covered more than once under each available policy even though they may qualify for more than one coverage class. Life and Accident insurance is underwritten by CIGNA.

Please contact City of Edmonds HR Department for further details or questions in regards to available coverage and employee classes.

Vacation

from City of Edmonds Personnel Policies

8.2    VACATION    
Employees will be provided annual vacation in accordance with their collective bargaining agreement or City ordinance. Non Represented employees receive annual vacation in accordance with the Edmonds City Code Chapter 2.35. In appropriate situations for recruitment purposes, the Mayor, with approval of the City Council, may authorize placement of a newly hired employee at a level on the vacation and/or sick-leave accrual charts consistent with his/her prior experience.


All new employees must satisfactorily complete their orientation period to be entitled to the accrual and use of vacation leave. Employees may only use accrued vacation; vacation credit cannot be advanced to an employee. Regular part-time employees will receive vacation on a pro-rata basis. Hourly employees are not eligible for any vacation benefits. Employees do not accrue vacation benefits during a leave without pay.

Each department is responsible for scheduling its employees' vacations with the least disruption of department operations whenever possible. Leave requests shall be submitted at least two weeks prior to taking vacation leave or as otherwise stated in the applicable collective bargaining agreement. Vacation schedules for union employees shall be submitted to their department directors for approval and in compliance with the applicable collective bargaining agreement.

The maximum number of vacation hours which may be accrued is two years at the current accrual rate, unless otherwise stated in a collective bargaining agreement. After reaching the maximum amount, the employee will not accrue any additional vacation, until leave is used. Any exceptions to extend vacation accruals due to extenuating circumstances must be approved by the Mayor. Employees will be paid for unused vacation time upon termination of employment.

Sick Leave

from City of Edmonds Personnel Policies

8.3     SICK LEAVE   All full-time regular employees, except LEOFF I employees, accrue sick leave benefits at the rate of eight (8) hours for each calendar month of continuous employment, unless otherwise specified in their labor agreement. Regular part-time employees may accrue sick leave benefits on a pro-rata basis according to hours worked. Hourly employees do not earn sick leave benefits. The maximum accrual, unless otherwise specified in a labor agreement, is 1000 hours. Non Represented employees may annually convert accrued sick leave in excess of 800 hours to a cash payment at the rate of three hours of sick leave to one hour of compensation at the employee’s current rate of pay, up to a maximum of $1000 per year.

Employees do not accrue sick leave benefits during a leave without pay. Sick leave cannot be advanced; only accrued sick leave can be used.

Allowable uses of sick leave cover those situations in which an employee is absent from work (including reasons as defined under state and federally approved leaves) due to:

  • Employee's own health condition (illness, injury, physical or mental disability, including disability due to pregnancy or childbirth);
  • The need to care for an ill family member in accordance with the Family Care policy below.
  • Medical or dental appointments for the employee or dependent child, provided that the employee must make a reasonable effort to schedule such appointments at times which have the least interference with the work day;
  • Exposure to a contagious disease where on-the-job presence of the employee would jeopardize the health of others;
  • Use of a prescription drug, which impairs job performance or safety;
  • Additional leave (maximum 3 days) beyond bereavement leave for a death in the immediate family to be authorized by the Department Head.


A doctor's certificate may be required when an employee is absent for a period in excess of three (3) days, or at any other occasion the Department Director deems appropriate. The City may require a physician’s certification of the existence of a serious health condition or emergency condition affecting the employee or immediate family member in accordance with state and federal law. The City may also request the opinion of a second doctor at the City's expense to determine whether the employee suffers from a serious health care condition which impairs his/her ability to perform the essential functions of his or her job or return to work after an absence of two (2) weeks. Employees who are habitually absent due to illness or disability may be terminated if their disability cannot be reasonably accommodated and/or when the employee's absenteeism prevents the orderly and efficient provision of services to the citizens of the City. Employees who use all their accumulated sick leave and require more time off work due to illness or injury may, with their department head's prior approval, request a leave without pay. (See Leave Without Pay Policy.) Employees will be paid for any unused sick leave upon leaving City service in accordance with City Ordinance or the applicable collective bargaining agreement.


State Retirement (DRS)

Eligible employees participate in the state retirement system through the Washington State Department of Retirement Systems (DRS).

PERS 2 plan information is available here:

http://www.drs.wa.gov/member/handbooks/pers/plan-2/pers2hbk.pdf

PERS 3 plan information is available here:

http://www.drs.wa.gov/member/handbooks/pers/plan-3/pers3hbk.pdf

LEOFF 2 Plan information is available here:

http://www.drs.wa.gov/member/handbooks/leoff/plan-2/default.htm

PERS employee contribution rates are available here:

http://www.drs.wa.gov/Default.aspx?PageID=15495940&A=SearchResult&SearchID=3833647&ObjectID=15495940&ObjectType=1

LEOFF 2 Plan contribution rates are available here:

http://www.drs.wa.gov/Default.aspx?PageID=15495940&A=SearchResult&SearchID=3833652&ObjectID=15495940&ObjectType=1

For questions, please contact DRS directly at:

1-800-547-6657

http://www.drs.wa.gov/administration/contact.htm

MEBT

View the NEW online version of your M.E.B.T. account at www.mebt.org


Who to Call

The following city staff are available to assist with any questions you might have with regards to your MEBT account.  

Al Compaan, MEBT Chair 
Mary Ann Hardie, HR Manager


Summary Plan Description

Long Term Disability Insurance

Life Insurance

*No employee will be covered more than once under each available policy even though they may qualify for more than one coverage class. LTD & Life Insurance is underwritten by CIGNA.

Investment Performance Reports, Audited Financial Statements, MEBT Meeting Agendas and Minutes can all be found by logging on to www.MEBT.org.

 

Deferred Compensation

Washington State Deferred Compensation Program
Contact: Eric Mathieu, Account Rep. eric.matheiu@empower-retirement.com
1-844-446-8658 x20401

Nationwide Retirement Solutions 
Contact Mike Ferguson, fergusm9@nationwide.com 877-677-3678

ICMA
Contact: David Goren, DGoren@icmarc.org 877-651-7263

Or 800-326-7272 (ICMA customer service)

Medicare

Medicare is the federal health insurance program for people who are 65 or older, certain younger people with disabilities, and people with End-Stage Renal Disease (permanent kidney failure requiring dialysis or a transplant, sometimes called ESRD).

For information on Medicare please follow this link:  Medicare Information

FSA

All regular and part-time Non-Represented, SEIU and Teamsters employees are eligible to participate in the Flexible Spending Arrangement program offered through Navial Benefits Solutions.

Health Care Flexible Spending Arrangement
The Health Care Flexible Spending Arrangement (FSA) enables employees to set aside pre-tax dollars out of their paycheck to pay for eligible health care expenses. 

Day Care Flexible Spending Arrangement
The Day Care Flexible Spending Arrangement (FSA) allows employees to pay for work related day care costs with tax-free dollars.

Premium Conversion
The Premium Conversion benefit allows the employee portion of insurance premiums to be deducted from their pay check pre-tax and then paid to the carriers.

Related Forms:

2016 FSA Enrollment Form
2016 FSA Enrollment Kit 
2016 FSA Claim Form

Flexi-Commuter
The Flexi-Commuter program is a service where you can go online through Navia Benefits' website to order your transit pass or parking benefits and have it delivered straight to your home. If you currently have work related public transportation or parking expenses, this program is for you!

More information on Flexi-Commuter
Parking Insert & Transit Insert

 For additional questions about the FSA program, please contact Navia Benefit Solutions directly at 1-800-669-3539 or questions@naviabenefits.com

AFLAC

 

aflac_1AFLAC

Website:  www.aflac.com

City of Edmonds Representative:

  Deborah Wallace  email:  deborah_wallace@us.aflac.com

  Office:  425-776-9601  or toll free:  800-992-3522 (Headquarters)

  Fax:  425-776-9600

EAP

Employee Assistance Programs (EAP)

There are two EAP programs available to City of Edmonds employees. Please see the below links for more detailed information.

AWC: EAP Brochure/Information 

CIGNA: EAP Brochure/Information

Human Resources Contact Information

Contact Information: Please contact the Human Resources Department

Mary Ann Hardie, HR Director

Phone: 425-771-0258
Fax:   425-275-4806
maryann.hardie@edmondswa.gov

Yvonne Chan, Senior HR Analyst

Phone: 425-771-7740

yvonne.chan@edmondswa.gov

Emily Wagener, HR Assistant

Phone: 425-672-5751

emily.wagener@edmondswa.gov