Winter 2013
“No other office in municipal service has so many contacts. It serves the mayor, the city council, the city manager (when there is one) and all administrative departments without exception. All of them call upon it, almost daily, for some service or information. Its work is not spectacular, but it demands versatility, alertness, accuracy, and no end of patience. The public does not realize how many loose ends of city administration this office pulls together.”   

Professor William Bennett Munro
Eminent Political Scientist, 1934



When you walk through the front dooChase deskrs of Edmonds City Hall, the first person you have contact with is a member of the City Clerk’s Office. Whether you want to submit a claim for damages, renew your business license, request public records, apply for a parking permit, or just simply need directions, it is a City Clerk’s staff member who will help you.

And much, much more goes on behind the scenes in the City Clerk’s Office. Considered the hub of government, the City Clerk’s Office is the direct link between you and your government.

The City Clerk is considered a historian of our community, for the entire recorded history of Edmonds and its people are in her care. For example, ordinances are official permanent records that are posted on the City’s website from 2000 to current; however, all ordinances reside in the City Clerk’s Office, beginning with Ordinance Number 1. Dated September 22, 1890, it requires that every person desiring to sell intoxicating beverages apply to the city to do so.

It is these ordinances that are codified and ultimately become the City Code, which is kept current by City Clerk staff.

Official minutes of City Council meetings date back to 1890, the year of our City’s incorporation. More current minutes and resolutions are posted on the City’s website starting from 2001.

Working with the Council President and City Council, the City Clerk coordinates the weekly Council agenda—which includes agenda and extended agenda preparation and publication, notification of public hearings and special meetings, and official, City Council minutes. Each document demands resolute adherence to deadlines and accuracy.

The City Clerk’s Office is also the library for all agreements and contracts signed by the Mayor, receives and assembles records for lawsuits, and receives bids and attends bid openings. In addition, all City business licenses are either issued or renewed via the City Clerk; that’s about 1,800 in-city businesses and 1,700 businesses that don’t reside in Edmonds but do business here.

And then there’s archiving all those documents and records! Responsible for two archive centers, City Clerk’s Office staff track and organize records from all City departments, which requires verification and scheduling of records for destruction according to the State of Washington’s retention schedule.

Every municipality in the United States has a City Clerk, or someone who functions as one.

Sandy Chase, Edmonds’ City Clerk, has served our community for 19 years. Linda Hynd, Deputy City Clerk, provides back-up support to the City Clerk, which requires an in-depth knowledge of all responsibilities of the City Clerk’s Office.

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